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Hello, everyone. Welcome to the five minutes PM podcast today to wrap up; he's of three podcasts about GTD. And I want just to start talking about the Weekly revision. If we remember, we collect the information all the time, as soon as they come up, we write them down, and we get rid of them. Once a day would process the process Minutes clean up the inbox, create the project. C what is action and what is not an action, not to action pressure or a future.
What is action to Minutes do it now more than two minutes, delegate or delay putting in your calendar or in your list and move forward? Then you whereas acute the tasks during the week, but then once a week, for example, to they, I'm recording this podcast. This is Sunday, tomorrow morning at eight o'clock. It's the time that I used to do my Weekly Review Danielle suggests a 10 step. How will I just reframe this with my own experience?
So how do I do my Weekly Review of my tasks for my projects and everything for the next the week. So first I do a quick brainstorming to think. Are there still any items on my mind that I didn't took out from my, my hat? So I do a very quick brainstorming just to figure out that with something hurting my head and that day, second I process I do the processing very quickly.
Remember if you do with Constance, the processing, you can reach a very interesting result because then you don't have too much things to process. Let's suppose that you have 10 ideas per day. If you miss the processing during the week, then you'll have maybe 70 items to process. But if you do this everyday is just one more processing, maybe five, maybe six very quickly you can do, and you can analyze them and den what I do. Danielle suggests that we reveal the context and the lists.
I do a little bit different. Why? Because I'm project manager. So I think better in the project way. So I go through all my projects, all my projects, two first to see if I'm not missing anything, to see if something, you know, what is done. And I forgot to just tell you damn, and also I check the lists just to make sure, for example, I was planning to say, any may or may be, or I need to revisit and change it for a phone call, for example, So I revisit all the projects.
This sometimes takes a while, a little bit of time. For example, I have more than 40 projects and more than 600. I do so sometimes, but with time you become a very fast on that. Remember, every minute you spend on this, you 10, 15, 20 minutes per minute. So it's a very cost benefit. Like the fact of, then I revisit the context or the lists. Then I say, what I need to do on the streets, what I need to do in the car, or I need to do at home, what I need to do on the plane, what I need, phone calls, everything.
So I go through just to double check. If everything is reasonable, then what I do. I start planning my week. I start planning, revisiting in my calender for the last week. Is it OK? Is it not OK? What I saw? I do not forget anything. So I just want to make sure I did everything. If I didn't do, then I need to replant them. And then I, for my future agenda, my Weekly agenda.
Damn, I practice look for free time free spots. And I start to allocate in the tasks. How do I do that? I usually do this for only items with more than 15 minutes. If it's less than 15 minutes, I just live with on the list. And how do I do, if I'm free, I just grabbed the list. Then start doing the tasks. If its something more complex, then I book some time to do that. Okay. So I look to the past and I look to the future and how do I do for me Danielle to teach me this?
And it was just amazing because I have a lot of items. I put the like in the software, I use it a flag on the tasks that I wanted to do that week. So from 600, I do a tax for 44 or 34 50 items. And then I just pour get the order 600. And I think care of all it that two or three tasks for that week, this was suggested by him to reduce my stress.
So instead of looking and becoming anxious of look in this amount of tasks, I just look to the Sharpe, the third, the tasks that I'm planning to do on that for a week. Okay. And then what I do at the end, I go to the projects to the, maybe to the future. Remember that may be in the future that you do during the processing, just a check, did the future or arrive it for some of them are not this. I spend very full time. I just take a look at it. If something come up, then I just take from that context and put in someone, maybe a phone call, maybe a winter nap research or whatever I put on the internet context.
So I check on the web. So this is basically the process you call it. Do you process an organized you as acute and you revise? Weekly the time for the revision? It's always something around a one hour, usually one hour. It depends on you again, as Danielle said, it's two years to become professional. So we do not something that you need to improve every single day to finish this podcast. I just want to wrap up with the tools that I use. A lot of people use notepads and this kind of thing.
I respect very much. I'm more technological. So I like to use, so I use a software called Omni focus, okay. From Omni group and they have for my mobile, for my tablet and for my computer. So I use then, and then I synchronized and it's very handy and very easy. There are not a software called Things. That is also a very, very good to do that. They have also mobile versions and not a one call. I procrastinate. This is, I loved this name. I haven't used it before, but I heard very great things about it.
Microsoft outlook, Apple mail, Apple reminders, all this tool's that for the Mayo are also very, very good to do that or not a hundred percent for GTD GTD, but they are very, very good. I also, for those one and I also use Evernote for a D remember that maybe the ideas that it's not the Nachshon. I usually like to put them in something like note, but just for the future to reveal them. So basically I use the element of focus and the Evernote, despite of what I'm telling to you do, two is last important.
What is really important is that you become consistent and that you make sure you clean up your mind. And this is a process that is far above and beyond using the software. And a lot of people would say I wanted to buy the software and then they buy the software and they could not to use it because they don't know the technique because of this, that I spend all this three podcasts on that. Finally, I'd like to thank you very much, sorry for this more than eight minutes of Podcast and this is just the start.
If you want to think more about that, there are plenty of things. The book from Dave, the Allen Danielle has a lot of stuff also to support for those who have interest. And also there are plenty, plenty of things on the web that you can benefit. So just the start and not the finish of this podcast, I hope you enjoyed see you next week with another five minutes to be on podcasts.
